Access Vs. Excel: When to Use Access

What's the difference between Microsoft Access and Microsoft Excel?

To many people, there is some confusion as to what the difference is between Microsoft Access and Microsoft Excel. In general, Excel is for accounting purposes and data is stored in spreadsheets. In Access, complex sets of data are stored in interrelated tables and used for producing reports. For example, it's best to use Microsoft Access for tracking employee training. The training and certifications that employees in your organization receive will change over time, as so will the training courses you offer. In addition, you will need to be able to produce reports on this data even after it changes. This can be done in Excel, but it’s much easier to do this in Access because it’s easier to add and edit data in Access once you have the database setup. In Excel, there is a lot of deleting rows, adding rows, reformatting your report, and you’ll have to do this each time you change the data. Not in Access! Once you have a query set up, all you have to do is run the report. And forms make it easy for you to edit and add data to the tables. Our training databases come with the queries and forms already set up for you. After purchase, all you would need to do is download the template and begin adding the data!

Buy and download a Microsoft Access training database template for training management, to track employee training, and to keep training records.